Enrollment Coordinator

Position Overview:

Northwest Ohio Classical Academy is seeking a detail-oriented and mission-driven Enrollment and to lead the student enrollment process from initial inquiry through registration and re-enrollment. This role oversees compliance, communication, and data management related to enrollment. The ideal candidate will excel in organization, communication, and event planning, and will play a vital role in representing the school to prospective families and partners throughout the year.

Key Responsibilities:

Enrollment Management

• Manage a compliant process for enrolling and withdrawing students.
• Facilitate enrollment lottery, family communication, registration process, document verification, and document compliance.
• Facilitate re-enrollment for current families.
• Recruit and enroll additional students throughout the school year when withdrawals occur.
• Communicate enrollment policies and procedures to all relevant staff members.
• Develop annual enrollment calendar.
• Provide weekly updates regarding enrollment progress to administration.
• Serve as point of contact for families interested in NOCA.

Data, Compliance & Communication

• Communicate in a timely manner to the EMIS coordinator on discipline, enrollment, withdrawals, and address changes.
• Oversee the process of maintaining and updating all state-required enrollment documents annually through Final Forms.
• Collaborate with Final Forms to create, edit, and update student forms.
• Maintain physical student files ensuring full compliance for annual audits.
• Maintain student archives and initiate annual file transfers to the archive room.
• Ensure enrollment information in all print and digital media is current and accurate.

Event & Tour Coordination

• Prepare for, execute, and track data from all enrollment events.
• Schedule student shadows and prepare student ambassadors, staff, and faculty to welcome guests.
• Schedule and run all family tours and enrollment interest meetings.
• Support administration by planning for, attending, and hosting a minimum of six enrollment events.
• Organize and maintain all enrollment event supplies.
• Serve as a point of contact for vendors related to enrollment

Enrollment Systems & Reporting

• Maintain an enrollment interest management system to track contacts.
• Maintain an enrollment dashboard with up-to-date enrollment and waitlist data.
• Create content and maintain enrollment folders.

Position may include other duties as assigned. 

Qualifications:

Education & Experience:

• Bachelor’s degree in business, education, communications, or a related field required.  Relevant professional experience may be considered in lieu of a degree.
• Minimum of 2–4 years of experience in enrollment management, admissions, or school administration preferred.
• Experience working in a school or educational setting strongly preferred.

Skills & Competencies:

• Excellent organizational and project management skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders (students, families, staff, vendors, and the community).
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite, Google Workspace, and student information systems (e.g., Final Forms, EMIS, PowerSchool or similar platforms).
• Knowledge of enrollment regulations, compliance, and FERPA requirements is a plus.

Attributes:

• Mission-driven, with a passion for classical education and serving families.
• Proactive, resourceful, and self-motivated.
• Comfortable in public-facing roles, including giving tours and presentations.
• Flexible and able to adapt to changing priorities and needs throughout the school year.

About Northwest Ohio Classical Academy
NOCA is Ohio’s first state-chartered, publicly-funded, independently-governed, tuition-free, classical school. It is curriculum school of the Barney Charter School Initiative of Hillsdale College, a network of classical charter schools united by curriculum and purpose. NOCA opened its doors in 2019, with 210 students in grades K-8, and has seen strong and steady growth. It now serves grades K-12 to over 600 students. NOCA is a flourishing school with a passionate, dedicated faculty, staff, and families who value and enthusiastically support NOCA’s mission.

Candidates interested in this position, please submit resume, cover letter, and a statement answering the question, “Why Classical Education?” to hiring@nocacademy.org