Job Description: Administrative Assistant
Position Overview:
The Administrative Assistant will provide general administrative support to the school, helping to coordinate day-to-day operations, assist in communication between staff, students, and parents, and support special projects as needed. This role is crucial for ensuring the efficient and smooth functioning of the school office, assisting with scheduling, managing correspondence, maintaining records, and supporting various departments. The Administrative Assistant will report to the Operations Manager and contribute to the overall success of the school’s administrative functions.
Key Responsibilities:
- General Administrative Support:
- Support the school’s main office, including answering phones, responding to emails, and addressing general inquiries.
- Assist the Operations Manager and other administrators with scheduling meetings, preparing agendas, and organizing materials for staff and administrative meetings.
- Coordinate the flow of information between faculty, staff, students, and parents.
- Handle day-to-day office tasks such as filing, data entry, and maintaining school records.
- Communication and Coordination:
- Act as the first point of contact for parents, visitors, and community members, ensuring they are directed to the appropriate person or department.
- Draft and distribute internal and external communications, including newsletters, event announcements, and general updates.
- Assist with organizing school-wide events such as orientations, staff meetings, parent-teacher conferences, and other school activities.
- Data Management and Record-Keeping:
- Maintain and update school records, including student files, attendance, and other administrative documents.
- Assist in the preparation of reports related to student enrollment, academic progress, and other school activities as needed.
- Track and ensure compliance with relevant school policies and procedures.
- Operational Support:
- Assist the Operations Manager with school-wide operational tasks, such as managing inventory, ordering supplies, and coordinating facility requests.
- Support the coordination of school schedules, including class schedules, meetings, and events.
- Help with maintaining school facilities and ensuring classrooms and common areas are well-maintained.
- Student and Faculty Support:
- Provide administrative support for student services, including assisting with enrollment, student records, and attendance tracking.
- Assist with faculty needs, such as scheduling meetings, preparing classroom materials, and supporting professional development initiatives.
- Support student events and extracurricular activities, ensuring smooth operations for these initiatives.
- Special Projects:
- Assist the Operations Manager with various special projects, including data collection, planning for school-wide initiatives, and supporting new school programs.
- Help with the execution of school events such as fundraising initiatives, community outreach programs, and school celebrations.
Qualifications:
- Minimum of 2 years of experience in an administrative or office support role, preferably in an educational setting.
- Strong organizational skills with the ability to multitask and handle competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Ability to work independently and as part of a team, with a positive and proactive attitude.
- Strong attention to detail, discretion, and the ability to handle confidential information.
About NOCA:
Northwest Ohio Classical Academy is a K-12 classical charter school committed to providing an academically rigorous and character-driven education grounded in the liberal arts. Our mission is to cultivate wisdom, virtue, and leadership in students through a time-honored classical education rooted in the pursuit of truth, goodness, and beauty. In partnership with parents, we strive to form thoughtful citizens who are prepared to lead lives of purpose and excellence.
How to Apply:
Interested candidates should submit a resume, cover letter, and references to hiring@nocacademy.org by April 9, 2025. Please include “Administrative Assistant Application” in the subject line.